How To Reach Out

7_Dec_16_how_to_reach_out_for_blog

Connecting with someone on Facebook or Twitter is easy now-a-days, but difficult in our day to day lives. Why? The reason behind it, is that we, generally, have an ability to talk or have a conversation, however, we lack in quality to connect with people emotionally or mentally. In today’s world, having positive connections-popularly known as ‘Contacts’ is necessary for growth and development. Please note, here I refer connections not on your LinkedIn page, but in your real life.

In order to connect, you need to first reach-out to people. But, How?

We always have a combination of people around us. Some are introverts while some are extroverts. Approaching extroverts are easy, but not introverts. Even in the case of extroverts, you can talk to them, but connecting, it all depends on your interpersonal skills. For developing strong interpersonal skills you need to focus on 4 key aspects.

1.    Understanding the personality of the people you wish to connect with.

The personality of an individual is a combination of different behavioral patterns. Behavioral patterns are shaped due to beliefs and values. Therefore, every person is different because of his/her beliefs and values. Hence, what Mr. A will perceive is different from Mr. B always. Thus, while interacting you need to have an ability to see from the perspective of the other person. This ability helps you strike an emotional cord easily, making connecting with the opposite person possible.

2.    Improvising your communication skills.

While communicating you need to know following essentials;

i.    Not to agitate the mind of the other person.

In the professional world, you need to maintain the composure of your mind, because more poise and calm you will be, more pleasant your words will be. While you speak always make sure not to use provoking words, either with your manager or with your subordinates. Through communication do not agitate fear or anger in the mind of the opposite person, this damages your connection and further conversation becomes difficult.

ii.    Be yourself and speak the truth.

Truth is tangible and a lie is intangible. Therefore, let your words have substance and full of facts when you utter them. If you are a manager, then your subordinates look upon you as a mentor and if you lie, you automatically lose their trust and respect. On the other hand, if you are a subordinate, then win trust by – only speaking the truth.

iii.    Bring out topics that will interest your companion.

In order to connect with people, engage them by talking about things, they are interested in. This helps you create a bond.

People, generally, have an attitude of responding where their interest lies. When you talk with your subordinates motivate them and enhance their skills and knowledge, in short learn to mentor them. On the contrary, when you talk with your seniors bring out topics on which they can talk to you and you can get enlightened.  No wonder this is an art. An art of engaging people in conversation. Once acquired reaching out to people becomes easy.

iv.    Let your dialogues be pleasant.

“Why to use unpleasant or harsh words, when kinds words are there. It is like picking a bitter  unripe fruit when a sweet, ripe fruit is easily available.”

Harsh words annoy and hurt the listeners. When you continuously use them, you get into a prolonged habit of talking unpleasantly, which gets attached to your image. If you use your words wisely communication can become your greatest armor in the corporate world that will help you establish excellent interpersonal relationships.

Apart from the above key elements, it is necessary that you avoid the following while communicating;

a)  Gossiping

b)  Judging

c)  Spreading depression and negativity

d)  Cribbing

3.    Voice modulation

The tone adds a depth and meaning to your communication. When you talk to your subordinates, speak from the base of your throat. The voice that emits from the base of your throat showcases power. That’s the reason politicians use this technique to get associated with people. In case, if you’re talking with your equivalents or seniors use politeness in your tone. We generally prefer softer, smoother, rich and warm voices as companions. Use pace when needed and slow down to emphasize. Even take a pause / long silence in between the conversation. After all silence has a power more than words.

4.    Body Language

Head movements, expressions or hand gestures make a communication more impactful. Even a simple smile is contagious. When you smile, you surely get a smile back. This is how, body moments reinforce or emphasize your saying which helps you get register easily.

Communication is the only key to reach out and make connections. Human beings are social-animals and to survive, we need fellow beings around. It’s not only about survival, but also about growing and progressing. Therefore, learn to communicate and reach out people effectively. Enhance your interpersonal skills and make solid connections that will bring out prosperity to you.

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How to crack an Interview effectively

First drill this thing in your mind that “We all are salesman” and cracking an interviewing is like selling your resume to the HR person.

Here are a few examples which will tell you, how all of us are natural salesman;

An employee asking for a raise by threatening the boss to resign is selling his services to get paid more by creating urgency.

For instance a mother who is trying to convince her young son to marry a girl of her choice – Here she is selling the the concept of having wife to her boy.

A kid asking for PS3, is selling an idea of purchasing PS3 to his parents.

A good looking dashing muscular fellow wandering around girls hostel,  is selling his personal appearance.

Crck

So lesson number one “Remember we all are salesman first”.

In a supermarket we generally tend to go for the products with attractive packaging. In this case, the appearance of the product attracts us and later on the communication over it. However, when both these elements appeal us, we then finally make the purchase.

Similarly, appearance and your communication skills are very important. These two things make a first impression and tempt the interviewer to appoint you.

As we all know communications are done either verbally and non-verbally. The verbal communication hits the conscious and the nonverbal communication manipulates the sub-conscious.

Physical appearance falls into a non-verbal form of communication. Your apparel tells people what kind of person you are.

Example:

If you are in a formal dress it says “Yeah! I am here to do some business.”

And if you are wearing something semi-formal then it says “I do business in a chilled out way”. 

A casual dressing gives a mix kind of impression. It either suggests;

  1. The person is super chilled
  2. The person does business staying in his/her comfort zone
  3. The person is here to get a salary and just enjoy
  4. The person likes to be in his/her comfort zone to give better productivity

Now in such scenario, it depends on the organization where you are going for an interview.  It is famously said, “In Rome, do as the Romans do.” Similarly, our dressing must go hand-in-hand with the culture or the personality of the organization. It helps the interviewer relate with you and relate you with the organization.

So lesson number two dress the way the company is.

It is very necessary that you initiate a conversation before the interviewer does. It makes you the driver of the conversation and it shows that you are very confident and positive.

It can be started with a firm handshake and a steady eye contact. Another important thing – copy the body language of your interviewer. If that person is sitting upright and leaning forward, then use the same style. This helps to develop a comfort zone between you both and the interviewer starts relating with you which helps you to enter his / her favorite zone.

So the lesson number three is “Study the interviewer” “Prepare yourself accordingly” and “Then mind your body language”

The interview is not like a game of cricket where the interviewer delivers you some questions and then you bats them off with your answers.

But it’s like a speedy game of football. Here both of you are opponents, who are in a rush to grab the ball and strike a goal.  Therefore, make sure that you grab the ball first and take the control over the conversation.  You need to also continuously address counters and then start counter questioning the interviewer.

For instance, you can ask the below set of questions to begin with;

  • Feed me with some in-depth details of the job profile?
  • How was the previous guy doing his / her job in this profile, this will surely help me understand the role better.

If the interviewer asks you about your hobbies then you too can ask similar questions to him / her. This will surely help you build the rapport and mutual understanding.

So lesson number four the most important one

 “Be the driver of the communication aka interview and finally Win the Job”.

IMPORTANCE OF PROJECT MANAGEMENT TOOLS PRIMAVERA P6 AND MICROSOFT PROJECTS

Project Management is a skill that helps you manage projects systematically and efficiently. It includes – identifying needs, defining objectives, drawing an execution plan, mapping project performance, controlling the project activity and completing the project as per the demands of the various stakeholders. Today, organizations globally has understood that unless there is no proper structure and approach towards managing projects, there won’t be proper progress and development.

Project M

To make project management more convenient there are various project management tools that help you initiate, plan, execute, control and close projects successfully. These tools are so handy that companies now-a-days depend on them for efficient completion of the project within proper time and budget in an available resources.

1.    They allow you to estimate, plan and track projects effectively: 

By using these tools, a manager develops an effective plan which includes tasks to be performed, project schedule, budget, performance tracking methods, etc. It further helps, to demonstrate project progress and development.

2.    Assigning and Scheduling Resources become easy:

These tools allow a manager to map resource performance and usage even during the critical phases of project progress. This assists the project manager assign and schedule resource allocation.

Types of Project Management Tools

Traditionally, project management tools / application had general purpose and were not evolved enough to design plans, project estimations, schedules, etc. They were just used for operational or presentational purposes.  Now, software has designed tools that make a project manager’s job more flexible and efficient.

Among the various project management tools in the market, Oracle’s Primavera and Microsoft Projects are more widely used and accepted by many organizations.

Oracle Primavera 

By using Primavera (currently P6) you get an absolute control over the project. As a tool, it allows you plan, monitor and control project , guide your team and connect with your project stakeholders efficiently. Moreover, it has a great flexibility which enables you to twist and turn it according to the size and complexity of the project. The capacity of Primavera (P6) is dynamic and it is an evolving tool that makes work easier to complete.

Benefits:

1.    Enables you to manage risk factors by monitoring and controlling project schedule and preventing from any slippages.

2.    Helps you better analyze the efforts which prevents a project to overrun its estimated budget.

3.    You can efficiently plan and monitor your multiple activities at the same time.

4.    Optimizes your project plan and helps you to utilize allocated resources appropriately as well as help identify areas where resource costs may be reduced by analyzing resource trends and costs.

5.    Helps you analyze the project through a bird’s eye view.

6.    Primavera (P6) enables you to predict variable cost and time and helps you communicate with other project resources, functional managers, project managers, and planners efficiently

7.    Keeps a check on project periodical performance and compare against past performances.

This tool is commonly used in managing larger projects especially in “infrastructure development, Construction projects, MEP projects, aerospace engineering, Oil & Gas, etc.” and gives you a great grip to handle various integrated processes. Better Tracking features, enhanced collaboration and communication mechanism and easier usability are the major advantages of using Primavera (P6).

Microsoft® Project Professional

Microsoft® Project Professional helps you mange wide range of crucial projects easily and systematically. It assists you in attaining deadlines, employing right resource and handling teams efficiently in order to bring about productive results. In short, this tool simplifies your job in managing complex projects.

Benefits:

1.    Efficiently distinguishes between the project schedule and the forecast schedule

One can track two types of schedules in MS project; the project schedule and the forecast schedule. The original schedule acts as a deadline schedule and the forecast schedule is a dynamic schedule, where you can continuously calculate and recalculate timeline through your progress information. This helps you to bring the project back on track if it’s losing the grip on the original schedule.

2.    Helps calculate task resources

Systematizes your project, which makes it easy to calculate resources (cost, time, manpower, etc.) during the inception period that is required for the completion of the project.

3.    Identifies a relationship between a task and its dependencies

Certain tasks are dependent on certain variables. MS project helps us to identify those variables during scheduling and planning the project.

4.    Enables your collaboration with your teams and resources

It keeps everyone in the team on the same page and well-connected.

Microsoft Project tool has some advantages like “matured tool being in market for 25+ years with multiple progressive versions, being from Microsoft easy integration with Excel, Word, PowerPoint, Outlook, reliable and sound support is available, desktop versions are available, etc.”

In short, in order to manage projects like a pro you need an immense knowledge of project management tools. They make you work a piece of cake and efficient at a same time.